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Event Plans of the Month – September

September Event Plans of the Month

Our event planners have been hard at work this month, here are a few standout event plans that have caught our eye!

Ashfield Day

Ashfield Day Event Plan

Following the enormous success of the first ever Ashfield Day in August last year, that saw more than 12,000 visitors flock to Sutton Lawn to enjoy the free event, the event is returning for another year!

It features a great range of activities from a packed stage featuring some of the best tribute acts in the country to popular bands and singers. There’s also an animal area with a dog show, an open-air cinema, a huge funfair, a bustling market village and more!

This event plan is a great example of how organizers can map out the different areas of an event to assess crowd management and have a clear layout of different areas on the site. OnePlan’s intelligent tools instantly calculate area size and capacity, ensuring safe crowd management across the event site. 

Springvale Snow Fest 2023

Springvale SnowFest Event Plan

Springvale Snow Fest 2023 is an annual Winter Festival featuring two real snow play areas.  The event also features an artificial ice-skating rink, amusement rides, roving performers, a 7-hour stage program, over 40 food, market and community stalls, free arts and crafts workshops and a fireworks finale.

Patrick Mageean, Festivals and Events Officer, says: “I found using OnePlan for planning our event extremely beneficial. Plotting temporary infrastructure on a street is no easy task and the up-to-date maps ensured I was aware of any new infrastructure, trees and pedestrian crossings which can affect where I can locate things!

“The measuring tool was also great and saved many site visits, especially during a cold and wet winter in Melbourne.”

Patrick continues: “I also really like the ability to use common icons such as first aid, information, hydration and so on. This made showing the locations during the briefing of staff and volunteers much easier on the day. Finally, I also loved the ability to colour code infrastructure – we received great feedback from our contractor about this which made it so much easier to know which stalls where hiring a marquee and those that weren’t.”

We love the use of the different road signs used in this event plan to signal which roads will be closed during the course of the festival. The precise labelling across the event site enables the organiser to easily see every aspect of this festival in one single source of truth – enabling a smooth run up to the event.

The Great Fair of Shalford

The Great Fair of Shalford event map

The picturesque village, located just outside Guildford in the UK, was given a charter by King John (1199 – 1216) over 800 years ago to host a fair, and still to this day hosts the local community’s Great Fair of Shalford. 

The fair has now been given a new lease of life by Frank Ago, owner of the ever popular Snooty Fox cafe. Frank is a self-confessed amateur when it comes to event planning, and has been able to save time and manage his 60+ vendors efficiently thanks to OnePlan. 

The Great Fair consists of three stages playing live music, a funfair with ferris wheel, dog show, farmers’ market, classic cars, as well as a large food and drink area with multiple beer and gin bars. 

Frank says: “OnePlan has made my planning of this Fair so quick. I put aside two evenings for it and I’ve got a thorough plan in place, that I can download and share with whoever I need. I’m not a computer specialist and it’s hard to plan an event just in spreadsheets.

“I love OnePlan because it makes it so easy for me to plan visually on a map and still have all that event data.”

With the event plan created, Frank was able to create a public facing map to use in pre-event marketing and printed as a big guide at the fair itself. To do this, he used OnePlan’s Public Map service which easily converted his event plan to an external map for attendees. 

Rocket City Fair

Rocket City Fair Event Plan

Rocket City Fair is an annual event located in Huntsville, featuring thrilling rides, tasty treats, Lady Houdini, a petting zoo, live music & more!

Landon Linton, Event Producer, says: “OnePlan has been great! For years I’ve been looking for a tool to lay out our outdoor events, and OnePlan has been the only one that has stuck. The customizable titles, boxes, colors, measurements – everything – help it to be a tool that provides whatever you could need as an event producer.

He continues: “Planning the Rocket City Fair with OnePlan provides a difference that everyone, from the producers and vendors to the artists and patrons, will feel when the event goes live.”

This event plan is a great example of how OnePlan’s crowd management tools can ensure safe crowd flow across your festival site. The use of the crowd area measuring tools allows this event planner to see what the maximum capacity is at their event site, along with the plotting of crowd barriers and fencing to ensure safe crowd flow in and out of the grounds. 

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