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How to Plan and Design your Outdoor Event with OnePlan's free planning tools

Map and Plan your Outdoor Event accurately in OnePlan! Collaborate with your colleagues and partners to create an event your attendees will love.


Plan a safe and successful Outdoor for your attendees.

OnePlan is a free, easy-to-use platform to plan an Outdoor Event. It combines the best characteristics of CAD with up-to-date mapping technology. Choose from high definition satellite and aerial maps, and select from hundreds of event objects.

Share your plan with anyone including colleagues, partners, security services and suppliers. Take the stress out of planning and design an Outdoor Event that your attendees will love.


How to design an Outdoor Event


Add event details

Open OnePlan, and add the name and location of your Outdoor Event


Draw out your areas

In the Areas & Routes menu, select any Area type and draw it out on the map. You’ll instantly see the space and capacity of your event site.


Add objects

OnePlan’s ‘drag and drop’ tool lets you place items on your map easily. Select from hundreds of items for your outdoor event including infrastructure, vehicles and parking, crowd management, measuring tools and more. 


Share your plan

Simply click ‘Share’ to provide view-only or edit access to anyone you want. Your colleagues, partners, suppliers and any stakeholder you invite will receive an email to access your outdoor event plan in OnePlan.


Real-time event reports

As you plan your Outdoor Event, go to your dashboard reports in OnePlan to view your inventory and send a Bill of Quantities to your suppliers.

Created by event professionals

Our team of experienced event organizers have thought of everything your Outdoor Event needs to be a success. Easily position any item on your event plan with pinpoint accuracy and move it as you wish.

Free access to a professional solution

In OnePlan it’s totally free to plan your event and you have access to professional quality tools covering everything you need. This includes the latest maps, hundreds of items to choose from, arrival and exit calculators, traffic management tools, placing workforce and so much more.

Powerful event intelligence

Access your Outdoor Events dashboard in OnePlan and view real-time information of everything to do with your event plan. In one click download a Bill of Quantities about your event that you can send to suppliers.

💡 Get the answers you need

Frequently Asked Questions

Outdoor Event plans include:

  • Crowd management plans, including routes and pedestrian flows
  • Marquees, tents and other infrastructure
  • Crowds areas and potential social distancing measures
  • Catering, concession and food stands
  • Parking measures 
  • A bill of quantities for suppliers and caterers

OnePlan’s offers the most advanced Dot planning solution for event planners to intelligently manage staff on site.

Pre-event and during the event, OnePlan’s advanced dot planning can be used for shift planning, start times, and live tracking to ensure your staff and volunteers are always in the right place .

OnePlan’s parking tools enable you to map your parking areas, and measure the capacity, as well as traffic flow. Follow live traffic updates on your event day, to effectively manage parking on your event day.

“With OnePlan you can create accurate, detailed and professional-looking event plans without the need for a degree or design engineer.”

Cheese and Chilli Festival logo

Simon Stewart

Cheese & Chili Festival

🚀 Design your Outdoor Event

Join the World’s Best Event Planners on OnePlan
Event Technology Awards
Best Event Management Platform
Best Festival Technology
Sports Technology Awards
Best Venue & Operations Technology 2022