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OnePlan partners with Tour of Britain organisers and unveils new Cycling event solution

Cycling event plan in OnePlan

OnePlan’s new Cycling pack contains 150+ cycling-specific tools to help organisers create safer, successful events. The new Cycling pack is being used by SweetSpot, organisers of the Tour of Britain, Women’s Tour and Tour Series for the 2022 race events.

OnePlan’s easy-to-use software transforms the planning of the entire route, including stage starts and finishes, provides enhanced rider safety, and improves the event experience for spectators.

Here’s more detail on our partnership with SweetSpot and the many benefits of our new Cycling pack. 

bike race

Photos © SWpix

The complexity of cycling events simplified

Cycling events are among the most complex of events for both amateur and professional event organisers. These complexities include: 

  • Cycling events are organised on public grounds, meaning the involvement of multiple stakeholders such as local councils and authorities 
  • Event organisers have to work with existing facilities
  • Cycling events have a very large field of play, with professional races up to 250km long
  • Teams, riders and organisers have called for dramatic changes in how cycling events are organised to improve the safety of everyone involved

The OnePlan Cycling pack is designed to simplify the planning of cycling events for organisers by addressing these key issues.

A unified map for every stage of your event

Planning cycling events often involves multiple stages, with some Tour of Britain stages totalling more than 250km. Using the OnePlan Cycling pack, Tour of Britain organisers SweetSpot can plan every stage of the Tour of Britain on one map. Crucially, cycling event organisers can find the traditional outdoor event map, and the field of play, on one unified platform.

Sharing your map with all stakeholders

The Tour of Britain organisers SweetSpot must work with multiple stakeholders when planning each stage of the event, including but not limited to:

In addition to these obligations, the UCI, the world governing body for sports cycling, require organisers to provide a detailed and structured briefing for riders in all professional road races. 

OnePlan’s Cycling pack allows cycling event organisers to share an easy-to-read and accessible plan of all event stages with stakeholders. 

The OnePlan Cycling pack can display all of the required routes for stakeholders, with some cycling events having over 50 different routes for different stakeholders from the start to finish line. These routes were often produced and plotted by different stakeholders using third party software, but through OnePlan’s Cycling pack can be uploaded automatically to the OnePlan platform.

In addition, The OnePlan platform gives users access to real-time dashboards and reports, providing all relevant information on routes and stages to all stakeholders in one place.

OnePlan enhances the information we're able to share with our stakeholders and provides a much clearer picture of where all the event infrastructure will be placed on the day - not just at the starts and finishes, but also along the route.”

Andy Hawes, SweetSpot Route Director

The OnePlan Cycling pack can display all of the required routes for stakeholders, with some cycling events having over 50 different routes for different stakeholders from the start to finish line. These routes were often produced and plotted by different stakeholders using third party software, but through OnePlan’s Cycling pack can be uploaded automatically to the OnePlan platform.

In addition, The OnePlan platform gives users access to real-time dashboards and reports, providing all relevant information on routes and stages to all stakeholders in one place.

How OnePlan’s Cycling pack helps you make your cycling event safer

Whether you are planning an amateur or professional cycling event, the safety of riders and spectators is paramount, and safety concerns relating to events have been in the spotlight across the cycling community. 

The UCI recently updated safety regulations for events, with a number of obligations for event organisers relating to providing sufficient information to riders ahead of an event. The organisation now also requires dedicated safety managers at events, a database of incidents, and a structured briefing for all drivers before the start of each event.

OnePlan’s Cycling pack is designed to give event organisers a simple platform to meet these obligations, with features including:

  • Allowing organisers to flag field of play hazards with centimetre accuracy
  • Allowing users to add photos and comments on any point of the map for instant feedback
  • A hazard-only view of the plan, so that security and safety teams can immediately pinpoint hazards on the map

Mark any potholes and other road hazards in your OnePlan event plan

Upload photos & videos of hazards at the exact location for anyone to see

Making road inspections more efficient and accurate

The starting point of planning any cycling event is completing a thorough road inspection, providing relevant and detailed information to all stakeholders. OnePlan’s Cycling pack provides an easy way for route directors to add inspection notes to the event plan, empowering collaboration with colleagues and partners. OnePlan gives users unparalleled accuracy for road inspections, adding planning notes, and marking points.

Cycling-specific tools and features for cycling event planners

The Cycling pack addresses the specific needs of cycling event organisers with a range of cycling-specific features and tools such as:

  • Red kite gantry (the last kilometre sign for cycling races, also called la flamme rouge)
  • Cobble and gravel sectors
  • Potholes warning signs
  • Road hazard protections
  • Cycling-specific signage and areas such as King of the Mountain (KOM), sprints, neutralised, littering zones
  • Vehicles such as broom wagon, neutral services, commissaires cars
  • Ability to incorporate multiple routes via GPX file upload
  • Time Trial platform
  • Flat-footed barriers

These features help to transform the planning of race starts and finishes, and every kilometre of multiple race routes. The real-time functionality of OnePlan’s Cycling pack means that every element is accessible by all stakeholders at all times, providing an additional layer of safety before and during events.

Photo © SWpix

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How OnePlan’s Cycling pack can work for you

OnePlan’s Cycling pack is a turnkey solution for cycling event planners, making the planning of cycling events more efficient and intuitive, and enabling stakeholders to collaborate on a single platform.

The pack will be used by SweetSpot for the Women’s Tour, Tour of Britain and Tour Series, showing its capabilities at the elite level, but is also the perfect solution for amateur or smaller-scale events.

The cycling tools in OnePlan are free to use for anyone planning a cycling event, anywhere in the world. Simplify your planning, improve your event safety, and share your plans with stakeholders in a visual and collaborative platform designed for your needs.

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